鶹Ƶɰ汾

 

The accounting office is responsible for payments to vendors, administration of the purchase card program, processing of employee reimbursements, preparation of annual financial statements, and submission of various compliance filings including 1099's and the IRS form 990.


Year-End Accounting Procedures

Our fiscal year ends Sunday, June 30th. Click here to see how to prepare for our fiscal year-end.


Summer Office Hours

The office will close 30 minutes early - at 4:30pm rather than at 5:00pm - from Monday, May 20th through Friday, August 9th. 

Please note that all administrative offices are closed Monday, July 1st through Friday, July 5th in observance of Independence Day.


Contract Database

The Contracting and Purchasing Policy (adopted 2017) says Once a contract is executed in accordance with this policy, a final signed copy must be forwarded to contracts-archives@willamette.edu.

Effective August 14, 2023, a new Contracts Database was launched for six departments. Each of these six areas has a delegate who will be responsible for uploading signed contracts to this new database:

  • Facilities: Amanda Kinchen
  • Scheduling, Events and Conferences: Wenona Mendez
  • Print Center, Mail Center, Bookstore: Jennifer Mathany
  • Accounting: Scott Schaefer
  • WITS: Ramona Murtha
  • Marketing: J.R. Tarabocchia

All other departments will continue to email contracts (per policy) until further notice.


IRS Standard Mileage Rate

that it is increasing the standard mileage rate for 2024 by 1.5 cents to 67 cents per mile. 


Using Accounting Services at 鶹Ƶɰ汾

Need help on how to submit a payment request or a journal entry? How to apply for a p-card,  access financial information for your department, or use DocuSign?

Click here to learn how to do just about anything that's accounting related at 鶹Ƶɰ汾!

Need a form? Log into and go to the Forms page.


Direct Deposit for Refunds & Reimbursements

You can set up direct deposit for student account refunds and for expense reimbursements in just a few minutes! Log in to , then click on Self Service. Once you're in, click on Banking Information and follow the instructions.

(This is NOT the same as payroll direct deposit, which is set up in )

Questions? Click here.


Who is my Fiscal Officer?

There are currently five fiscal officers at 鶹Ƶɰ汾:

Location and Hours

Location: 
University Services Building on the corner of Cottage & Ferry in room 104.

Summer Office Hours:
Monday-Thursday
8:00 - 4:30

Fridays remote
8:00 - 4:30

鶹Ƶɰ汾

Accounting

Address
University Services Building -- Rm 104
900 State Street
Salem Oregon 97301 U.S.A.

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